Procurement & Tenders
In all purchasing decisions, Waverley Council is committed to achieving best value for money to improve services and outcomes for the residents.
When seeking quotations and inviting tenders for the carrying out of work or the supply of goods and services, Council must adhere to the following principles:
- Open and effective competition;
- Value for money;
- Contribute to the development of competitive local business and industry;
- Environmental protection; and
- Ethical behaviour and fair dealing.
Doing business with Council
Waverley Council utilises an online e-tendering platform for all tenders, quotations and expressions of interest (EOI). Suppliers wishing to do business with Council are encouraged to register with Tenderlink, an e-tendering solution that enables suppliers to download tender documents online free of charge. By clicking on the registration tab, you will need to provide full details of your organisation, including the addition of keywords which best describes the type of work that your business undertakes.
Council particularly encourages businesses within its local government area (LGA) to register on Tenderlink.
See below for a sample of Waverley Council’s Procurement guidelines:
Depending on the level of expenditure, we are required to use different methods of procurement to ensure legislative compliance. (All prices quoted in this guide are GST inclusive.)
Council must invite tenders before making a contract for carrying out works, or the supply of goods or services involving a cost of more than $150,000.
All purchases within this level:
- must comply with Section 55 of the Local Government Act, the Local Government Tendering Regulation and the Council’s Procurement Policy and related Guidelines;
- must have approval to go to tender;
- require public or selective tenders to be invited before entering into any contract to purchase
The invitation will be by e-Tendering platform and newspaper advertisement. In a newspaper circulating generally in Sydney Morning Herald and Council's local government area and will allow sufficient time from the day of the advertisement for the submission of tenders.
We operate a decentralised purchasing system and requests for quotations may come from any of our departments.
Quotations are sought when there is no existing contract and is based on threshold limits:
- *purchases between $150,001 and more – Tender Process
- *purchases between $50,001 and $150,000 - a minimum of three written quotations (RFQ)
- *purchases between $5,001 and $50,000 - three written quotations
- *purchases between $501 and $5,000 - two written quotations
- *purchases less than $500 – 1 x Verbal or Email quotation
When you are successful with your quotation and you have been added to our payment system, you will receive a purchase order with a reference number. This purchase order and number is essential to ensure prompt payment.
Purchase orders will be forwarded to you electronically.
Once you have the purchase order number you can supply goods, works or services to Council.
Contractors and suppliers should not supply any goods or services without first receiving a purchase order and in accordance with Council's Purchasing Terms and Conditions
Our purchase order includes supplier name, ABN details, contact details, details of goods, works or services to be provided and the price.
Contracts and letters of acceptance
When you have submitted a successful tender you will receive a letter of acceptance detailing requirements prior to starting works or the supply of goods and services. This may include copies of current insurances, safety plans, environmental plans, traffic management plans, relevant licences and accreditations along with any security deposits (where applicable).
The provision of goods, works or services cannot start until we have received signed copy of the letter of acceptance and the contract (where applicable).
Our standard payment terms are 30 days after satisfactory delivery of the goods or services AND receipt of a correctly rendered invoice.
Where contract allows for it, you may be paid progressively for satisfactory completion of the work. This is commonly called milestone payment. In this case, the contract will indicate dates or work completion targets that must be met before you can submit your invoice for payment. Milestone invoices are paid under the same terms.
Please ensure that the purchase order or relevant contract number is quoted on the invoice. Use this number as a reference in any payment enquiries.
Our preferred method of payment is electronic funds transfer. For prompt payment, please ensure that all your details including ownership changes, trading names, insurances and bank details are up to date.
Tenderers must be registered with Tenderlink to download documents, request information and submit tenders. This is a simple process and is a one-off registration.
|View list of all current tenders|
Register of contracts
To view, the list of awarded contracts worth $150,000 or more see below.
For further information, contact the Procurement Team at firstname.lastname@example.org
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