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Minutes of the Finance, Ethics & Strategic Planning Committee Meeting held on Tuesday, 3 June 2008.
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PRESENT
Councillor Wakefield (Chair)
Crs Betts, Kanak, Kay and Strewe.
Cr Clayton and Ridyard were also in attendance.
At the commencement of proceedings at 7.35pm those present were as listed above.
F-0806.A
Apologies
Apologies were received and accepted from Cr Copeland, Cr Main and Cr Moscatt.
F-0806.DI
Declarations of Interest
The Chair called for Declarations of interest and the following were received:
1. All Councillors declared a non–pecuniary interest in Item F-0806.7 - Investment Policy (A05/0197).
2. All Councillors declared a non–pecuniary interest in Item F-0806.6 – New leases at Level 2, Mill Hill Centre - 31-33 Spring Street, Bondi Junction (A02/0249) and 1st Floor, Boot Factory - 27-29 Spring Street, Bondi Junction (A07/1618).
3. All Councillors declared a non–pecuniary interest in Item F-0806.8 – Waverley Park Masterplan (A08/ 0562).
F-0806.1
Coastal Walk – Tender (A08/0265)
Report dated 23 May 2008 from the Director, Public Works & Services about the finalisation of design for the Coastal Walk extension between Calga Reserve and Boundary Street including the recommendation to proceed to advertise the tender for construction of the coastal walk.
MOTION / DECISION (Strewe / Betts)
That Council:
1. Receive and note the report from the Director, Public Works & Services regarding the final design of the Coastal Walk extension between Calga Reserve and Boundary Street.
2. In accordance with the Local Government (Tendering) Regulations approve the advertising of the tender for construction of the Coastal Walk extension between Calga Reserve to Boundary Street for open tender.
F- 0806.2
Investment Portfolio Reporting - Investment Review and Investment Policy (A03/2211, A05/0197)
Report dated 25 May 2008 from the Director, Corporate & Technical Services about reporting on Council’s investment portfolio for period ending April 2008.
MOTION / DECISION (Strewe / Betts)
That Council:
1. Receive and note this report.
2. Note that all investments have been made in accordance with the requirements of section 625 of the Local Government Act 1993 and directions from the Minister for Local Government and Council’s Investment Policy.
F- 0806.3
Garaging of Randwick/Waverley Community Transport Group Fleet (A02/0404-02)
Report dated 16 May 2008 from the Director, Corporate & Technical Services about the garaging of the Randwick/Waverley Community Transport Group fleet.
MOTION / DECISION (Strewe / Betts)
That Council:
1. Receive and note the report; and
2. Endorse a proposal to garage the Randwick/Waverley Community Transport Group fleet using Council facilities.
F- 0806.4
June Information Bulletin
Reports were provided in the June Information Bulletin distributed separately with the Agenda.
MOTION / DECISION (Betts / Kanak)
That the June Information Bulletin be received and noted.
F- 0806.5
Councillors Fees – Local Government Remuneration Tribunal Determination (A03/1343)
Report dated 26 May 2008 from the Director, Corporate & Technical Services in relation to the Local Government Tribunal’s determination on Councillors fees for 1 July 2008 to 30 June 2009.
MOTION / RECOMMENDATION (Betts / Strewe)
That Council:
1. Receive and note the report.
2. Effective from 1 July 2008 fix the annual fee for the year 1 July 2008 to 30 June 2009 as follows:
· All Councillors - $15,120
· Mayor - $30,089 in addition to the Councillor fee
· Deputy Mayor - $2,921 in addition to the Councillor fee
F- 0806.6
New leases at Level 2, Mill Hill Centre - 31-33 Spring Street, Bondi Junction (A02/0249) and 1st Floor, Boot Factory - 27-29 Spring Street, Bondi Junction (A07/1618)
Report dated 24 April 2008 from the Director, Corporate & Technical Services about two new leases with Randwick Waverley Community Transport Group and Computer Pals for Seniors, Eastern Suburbs.
MOTION / RECOMMENDATION (Strewe / Betts)
That:
1. Council approve the leases for Randwick Waverley Community Transport Group Inc and Computer Pals for Seniors, Eastern Suburbs in line with the proposed terms and conditions outlined in this report.
2. The Mayor and General Manager be authorised to finalise any negotiations, sign and execute necessary documentation and affix the Council seal to the leases.
All Councillors declared a non–pecuniary interest in this Item.
F- 0806.7
Investment Policy (A05/0197)
Report dated 25 May 2008 from the Director, Corporate & Technical Services proposing adoption of a revised Investment Policy and reporting framework.
MOTION / RECOMMENDATION (Strewe / Betts)
That Council adopt the proposed revised Investment Policy.
All Councillors declared a non–pecuniary interest in this Item.
F- 0806.8
Waverley Park Masterplan (A08/ 0562)
Report dated 25 May 2008 from the Director, Recreation Customer and Community Services to inform Councillors about the development of the Masterplan for Waverley Park.
MOTION / RECOMMENDATION (Strewe / Betts)
That Council:
1. Receive and note the report about the Masterplan for Waverley Park.
2. Agree the approach of developing the Waverley Park Masterplan in conjunction with the planning for the rebuild of Waverley Pavilion.
All Councillors declared a non–pecuniary interest in this Item.
MATTERS TO BE DEALT WITH IN CLOSED SESSION
Note from the General Manager: It is my opinion that the business listed under this section is of a kind referred to in section 10A(2) of the Local Government Act 1993 and, under the provisions of the Act and the Local Government (General) Regulation 2005, should be dealt with in a part of the meeting that is closed to members of the public and the media.
In accordance with section 10A(2) of the Act, Council or a Committee of Council, of which all members are Councillors, may close part of its meeting to deal with business of the following kind:
(a) personnel matters concerning particular individuals.
(b) personal hardship of any resident or ratepayer.
(c) information that would, if disclosed, confer a commercial advantage on a person with whom Council is conducting (or proposes to conduct) business.
(d) commercial information of a confidential nature that would, if disclosed:
i prejudice the commercial position of a person who supplied it; or
ii confer a commercial advantage on a competitor of Council;
iii reveal a trade secret.
(e) information that would, if disclosed, prejudice the maintenance of law.
(f) matters affecting the security of Council, Councillors, Council staff and Council property.
(g) advice concerning litigation, or advice that would otherwise be privileged from production in legal proceedings on the grounds of legal professional privilege.
(h) information concerning the nature and location of a place or an item of Aboriginal significance on community land.
Pursuant to section 10A(4) of the Act and clause 252 of the Regulation, members of the public may make representations to the meeting immediately after the motion to close part of the meeting is moved and seconded, as to whether that part of the meeting should be closed.
F- 0806.9
CONFIDENTIAL REPORT - Evaluation of Tender for Legal Services (A07/1229)
Confidential report dated 25 May 2008 from the Director, Corporate and Technical Services about the findings from the Assessment Panel created to evaluate the tender for Legal Services.
A copy of the confidential report was distributed separately with the agenda.
Council decided to deal with this Item in Open Session.
MOTION / RECOMMENDATION (Strewe / Betts)
That:
1. This report relates to a matter specified in section 10A(2) of the Local Government Act 1993 and as such is to be treated as confidential in accordance with section 11(3) of the Local Government Act 1993.
2. The tenderers:
¨ Bartier Perry Pty Ltd,
¨ Chalk & Fitzgerald,
¨ Crown Solicitors,
¨ Deacons,
¨ DLA Phillips Fox,
¨ Henry Davis York,
¨ Lindsay Taylor Lawyers,
¨ Maddocks,
¨ Marsdens Law Group,
¨ M.E McMahon & Associates,
¨ Sparke Helmore Lawyers,
¨ Wilshire Webb Staunton Beattie, and
¨ Woolf Associates
be accepted on a Legal Services panel for 3 years with 2 x 1 year options to extend and that Council enter into a contracts with each of these providers under Clause 178 of the Local Government (General) Regulation 2005.
3. Authority be granted for the General Manager in conjunction with the Mayor to enter into contracts on behalf of Council with the recommended tenderers for Legal Services.
4. The unsuccessful tenderers are notified of the tender result.
F-0806.RM SUBMISSION OF RESCISSION MOTIONS
Note from the General Manager: Rescission motions must be submitted to the General Manager, or in the absence of the General Manager a member of Council's Governance Unit, and announced before the close of the meeting. The date and time of receipt will be noted on all rescission motions.
Rescission motions received before the close of a meeting will stay action to implement Council's decision until the rescission motion has been determined. This is in line with section 372 of the Local Government Act and Council's Code of Meeting Practice.
Rescission motions received after the close of a meeting will not stay action on implementing Council's decision.
Rescission motions will generally be dealt with at the next Council meeting.
The Chair called for the submission of any rescission motions and none were received.
THE MEETING CLOSED AT 7.43PM
SIGNED AND CONFIRMED MAYOR
17 JUNE 2008
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